On Demand Webinar

Form W-4 for 2023

Webinar Details $219

  • Rated:
  • Webinar Length: 100 Minutes
  • Guest Speaker:   Vicki Lambert
  • Topic:   Human Resources, Taxation and Accounting
  • Credit:   HRCI 1.5, SHRM 1.5, ATAPR 1.5, CPE 2.0, RCH 1.5
All Access Membership
This webinar takes a closer look at the IRS Form W-4 for 2023 and what’s in store for payroll in the new
year. This includes the requirements for completing the form properly, handling non-resident aliens,
state equivalent forms, record retention and processing the form electronically instead of on paper. We
will also discuss best practices for processing more efficiently within the department.

The importance of the Form W-4 is fundamental to the payroll department. It is the foundation for the taxation of an employee’s paycheck as well as a required IRS form.  Failure to handle the form correctly and completely can open the door to serious problems not only in properly withholding from the employee’s gross wages but could extend beyond the regulations and affect payroll customer service or employee morale. It can also lead to costly expenditures of time and budget resources to correct non-compliance consequences. 
Questions arise in processing the forms almost daily in a payroll department. Is it a valid form? If not, what should payroll do to correct the problem? Did the employee check the box on Line 2c? Did the employee complete Step 4? These are the types of questions that must be answered to process the form completely and correctly. And it is not just the federal form that payroll must process; many states have their own version of the form and now do not permit use of the federal form for state tax withholding.
Topics Covered Include:
Review of the latest draft form W-4 for 2023
Review of the employer instructions and publication 15-T
Examples of calculating income tax withholding
Discussion of how to handle calculating income tax withholding using prior versions of the form

Learning Objectives:
How to use the new form W-4 including the various new tables
 To understand the employer instructions in publication 15-T
Discover the various methods of calculating income tax withholding using current and prior year forms W-4.

Who can Benefit: 
Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
Human Resources Executives/Managers/Administrators
Accounting Personnel
Business Owners/Executive Officers/Operations and Departmental Managers
Attorneys/Legal Professionals
Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues

Level: Intermediate
Format:  Live webcast
Instructional Method: Group Internet Based
NASBA Field of Study: Accounting
Program Prerequisites: None
Advance Preparation: None
  1. Introduction
  2. Our Focus For Today 00:01:00
  3. Section 1: Basic Review of Form W-4 for 2023 00:03:36
  4. Form W-4 for 2023 00:03:47
  5. Form W-4 Changes for 2023 00:04:14
  6. Five Steps to Completion 00:05:42
  7. Five Steps to Completion (Cont’d) 00:06:21
  8. Worksheets 00:11:09
  9. Multiple Jobs Household 00:11:44
  10. Multiple Jobs Household - Multiple Jobs Worksheet Step 2(b) 00:13:36
  11. Multiple Jobs Household  - Tax Table 00:14:04
  12. Worksheets - Worksheet Step 4(b) - Deductions Worksheet 00:14:35
  13. No Form? 00:15:51
  14. Claiming Exempt or NRA 00:19:40
  15. NRA Claiming Exempt by Treaty 0:23:14
  16. Section 2: Step-by-Step Overview of the Form 00:24:28
  17. Step 1: Enter Personal Information 00:25:55
  18. Step 1: Enter Personal Information (Cont’d) 00:31:41
  19. Step 2:Multiple Jobs/Spouse Works 00:32:25
  20. Step 2:Multiple Jobs/Spouse Works (Cont’d) 00:33:29
  21. Step 3: Claim Dependants 00:35:49
  22. Step 4: Optional: Other Adjustments 00:37:26
  23. Step 4(a): Other Income 00:37:49
  24. Step 4(b): Deductions 00:41:42
  25. Step 4(c): Other Income 00:42:03
  26. Step 5: Sign Here 00:46:00
  27. Section 3: Publication 15-T 00:49:05
  28. Publication 15-T 00:49:10
  29. Publication 15-T (Cont’d) 00:50:16
  30. Employer Worksheets 00:50:37
  31. Employer Worksheet #1A 00:51:07
  32. Employer Worksheet #1B 00:51:33
  33. Employer Worksheet #2 00:51:40
  34. Employer Worksheet #3 00:51:49
  35. Employer Worksheet #4 00:52:57
  36. Employer Worksheet #5 00:53:07
  37. Section 4: Calculating Withholding 00:53:30
  38. Example 1 00:54:14
  39. Example 1 Tax Table 01:55:47
  40. Example 1 - Employer Worksheet 00:56:04
  41. Example 2 01:05:14
  42. Example 2 Form W-4 01:05:42
  43. Example 2 Employer Worksheet 01:06:49
  44. Example 3 Form W-4 01:14:20
  45. Example 3 Tax Table 01:16:20
  46. Example 3 Employer Worksheet 01:16:52
  47. Example 3 Employer Worksheet - Step 1 01:17:12
  48. Example 3 Employer Worksheet - Step 2 01:19:26
  49. Example 3 Employer Worksheet - Step 3 01:22:29
  50. Example 3 Employer Worksheet - Step 4 01:23:12
  51. Employee Withholding Certificates - The States 01:29:04
  52. Examples 01:30:03
  53. Form W-4 Equivalents Map 01:33:59
  54. Final Questions 01:37:15
  55. Presentation Closing 01:55:33

  • Arizona Form A-4 01:30:16
  • Audit 00:30:54
  • California DE4 Form 01:31:13
  • Deductions Worksheet Step 4(b) 00:11:38,  00:14:35
  • Dependent 00:06:16, 00:35:54
  • Exempt 00:17:08, 00:19:50, 00:20:44, 00:47:36, 00Z:50:25
  • Form 8233 00:23:17
  • Form W-4 00:00:07, 00:01:23, 00:10:43, 00:16:35, 00:22:28, 00:40:35, 00:51:45, 00:53:37, 01:17:36, 01:25:32, 01:55:17
  • Multiple Jobs Worksheet Step2(b) 00:11:44, 00:13:17, 00:32:41
  • Nonresident Alien (NRA) 00:21:47, 00:23:31, 00:31:41, 00:50:22
  • Notice 1392 00:32:03
  • Publication 15-T 00:02:48, 00:49:10

Arizona Form A-4: Arizona law requires your employer to withhold Arizona incometax from your wages for work done in Arizona. The amountwithheld is applied to your Arizona income tax due when youfile your tax return. The amount withheld is a percentage ofyour gross taxable wages from every paycheck. You mayalso have your employer withhold an extra amount from eachpaycheck.

Audit: A formal examination of an organization's or individual's accounts or financial situation

California DE4 Form: This certificate, DE 4, is for California Personal Income Tax (PIT) withholding purposes only. The DE4 is used to compute the amount of taxes to be withheld from your wages, by your employer, to accurately reflect your state tax withholding obligation.

Deductions Worksheet Step 4(b): Fill out this section if you expect to claim deductions (such as itemized deductions) other than the standard deduction and want to reduce your withholding. To estimate your 2020 deductions use the Deductions Worksheet provided on page three of the W-4 form.

Dependent: A dependent is a person other than the taxpayer or spouse who entitles the taxpayer to claim a dependency exemption. Each dependency exemption decreases income subject to tax by the exemption amount. Your dependent must be a U.S. citizen, a national, a resident alien of the U.S., or a resident of Canada or Mexico. A dependent can be claimed by one and only one taxpayer in any given year.

Exempt : Exempt employee is a term that refers to a category of employees set out in the Fair Labor Standards Act. They do not receive overtime pay, nor do they qualify for the minimum wage

Form 8233: IRS Form 8233 must be completed when a non U.S. citizen is claiming tax treaty exemption from income taxes for income received for services provided as an independent contractor.

Form W-4SN: Complete Form W-4SN so that your employer can withhold the correct federal income tax from your pay. This form is for those who are single, have one job, no dependents or deductions.

Multiple Jobs Worksheet Step2(b): If you choose the option in Step 2(b) on Form W-4, complete this worksheet (which calculates the total extra tax for all jobs) on only ONE Form W-4. The IRS advises that the worksheet should only be completed on one W-4 form and the result should be entered for the highest paying job only, to end up with the most accurate withholding.

Nonresident Alien (NRA): This income is taxed at a flat 30% rate, unless a tax treaty specifies a lower rate. Nonresident aliens must file and pay any tax due using Form 1040NR, U.S. Nonresident Alien Income Tax Return or Form 1040NR-EZ, U.S. Income Tax Return for Certain Nonresident Aliens with No Dependents.

Notice 1392: This Notice modifies the instructions to Form W-4 to take into account the restriction on a nonresident alien's filing status, the restriction on claiming the standard deduction, and the restriction on claiming tax credits and deductions for certain Nonresident aliens.

Publication 15-T: Employers use Publication 15-T to figure the amount of federal income tax to withhold from their employees' wages.

Guest Speaker

  • Vicki M. Lambert, CPP

HRCI Credit

Human Resource Certification Institute
This program has been approved for credit hours through the HR Certification Institute. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org.

SHRM Credit

Society for Human Resource Management
Aurora Training Advantage is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit www.shrmcertification.org.

ATAPR Credit

Aurora Training Advantage is offering continuing education points designed to recognize dedication to training and excellence in payroll.

CPE Credit

Continuing Professional Education

Aurora Training Advantage is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

For more information regarding administrative policies such as complaint and refund, and cancellation please contact our offices at 407-542-4317 or training@auroratrainingadvantage.com.

You must answer all questions during the webinar, view the recording completely and pass the test at the end with 70% correct answers to receive CPE credit.

RCH Credit

American Payroll Association

Aurora Training Advantage is an approved provider through the American Payroll Association. To receive credit through the American Payroll Association for this program you MUST attend the program in its entirety.