Multi-State Payroll Compliance
Webinar Details $219
- Webinar Length: 100 Minutes
- Guest Speaker: Dayna Reum
- Topic: Taxation and Accounting, Payroll, Human Resources, Compliance and Regulatory
- Credit: HRCI 1.5, SHRM 1.5, RCH 2.0, ATAPR 1.5, ATAHR 1.5, ATATX 1.5
Learn to understand state laws ranging from tax compliance to wage and hour issues. As well as determining which laws apply to your specific employee population. This webinar will give the participant the high level review of both taxation and wage and hour laws for the multi state employer. Learn how to determine taxation when an employee lives in one state and works in another. We will cover withholding rules, reciprocity and residency definitions. Also, will review other common multi state issues from a department of labor perspective such as overpayments, pay statement requirements, etc. Along with current pay method legislation which has been a big topic for most multi-state employers in the past couple of years that are looking to have paperless pay.
Areas to be covered:
Multi-State Taxation Concerns
- Reciprocity Agreements
- Resident/Non Resident Withholding Rules
- Evaluating taxation for multiple states
- What wages are subject to taxation?
- Withholding compliance issues.
- State Unemployment Insurance
- Traveling Employees
- Administrative Concerns
- HR Concerns
- Local tax residency rules
- Case Studies
Other Multi-State Payroll Concerns
- Frequency of Pay
- Method of Payment
- Pay Statements
- Deductions from Pay
- Agenda 00:01:36
- Withholding Challenges 00:12:35
- De Minimis Threshold 00:19:13
- Residency? 00:22:19
- Domiciled 00:25:18
- Reciprocal Agreements 00:29:02
- Reciprocal Agreements Currently in Place 00:32:46
- Reciprocal Agreements Currently in Place (cont’d) 00:36:59
- Resident/Non-Resident Withholding Rules 00:40:39
- Resident/Non-Resident Withholding Rules (cont’d) 00:43:35
- COVID-19 Relief 00:46:12
- Evaluating Taxation for Employees Working in Multiple States 00:48:14
- What Payments are Subject to Tax? 00:51:37
- Withholding Compliance Issues 00:58:45
- State Unemployment Insurance 01:03:16
- State Unemployment Insurance (cont’d) 01:05:51
- State Unemployment Insurance (cont’d) 01:08:31
- COVID-19 Relief SUI 01:10:29
- SUI COVID-19 Impacts - C.A.R.E.S Act 01:11:57
- SUI COVID-19 Impacts - The American Rescue Plan Act of 2021 01:12:32
- SUI COVID-19 Impacts - Financial Incentives and Reimbursements 01:13:20
- SUI COVID-19 Impacts - Employer Notification Requrements 01:13:22
- Traveling Employees - Tax Turtles 01:13:52
- Traveling Employees - Away From Home 01:14:40
- Administration Concerns 01:16:19
- Administration Concerns (cont’d) 01:19:07
- Human Resource Issues 01:19:53
- Local Tax Residency Rules 01:21:06
- Useful Resources 01:21:52
- Case Study #1 01:22:45
- Case Study #2 01:22:23
- Case Study #3 01:24:45
- Case Study #3 (cont’d) 01:24:44
- Case Study #3 Conclusion 01:26:51
- Other COVID-19 Relief 01:27:14
- Stae Wage & Hour Pay - Frequency of Pay 01:27:52
- State Wage & Hour Pay - Method of Payment - Electronic 01:29:54
- State Wage & Hour Pay - Method of Payment - Pay Cards 01:30:52
- State Wage & Hour Pay - Method of Payment - Pay Statements 01:32:09
- State Wage & Hour Pay - Method of Payment - Deductions from Pay 01:32:33
- Questions ? 01:34:37
- Presentation Closing 01:43:25
- American Rescue Plan Act of 2021 01:12:34
- C.A.R.E.S Act 01:11:57
- Common-Law Test 01:04:49
- COVID-19 00:09:32, 00:46:12, 01:10:31
- Deferred Compensation 00:53:26
- De Minimis Threshold 00:19:15
- Department of Labor (DOL)00:09:59
- Domicile 00:24:32, 00:50:10
- Form W-4 00:59:00
- Fringe Benefits 00:17:57
- IRC Section 162(a)(2) 01:14:00
- Nexus 00:44:20, 00:50:19
- Reciprocal Agreements 00:02:28, 00:29:17, 00:41:04, 00:49:24, 01:26:54
- Tax Turtles 01:13:59
- Wage 00:51:56, 01:27:58
American Rescue Plan Act of 2021 (ARP): The American Rescue Plan Act of 2021, also called the COVID-19 Stimulus Package or American Rescue Plan, Pub L. No. 117-2 (March 11, 2021), is a $1.9 trillion economic stimulus bill passed by the 117th United States Congress and signed into law by President Joe Biden on March 11, 2021, to speed up the United States' recovery from the economic and health effects of the COVID-19 pandemic and the ongoing recession. First proposed on January 14, 2021, the package builds upon many of the measures in the CARES Act from March 2020 and in the Consolidated Appropriations Act, 2021, from December.
C.A.R.E.S Act: The Coronavirus Aid, Relief, and Economic Security Act, also known as the CARES Act, is a law intended to address the economic fallout of the COVID-19 pandemic in the United States.
COVID-19: COVID-19 (coronavirus) is an illness caused by a virus that can spread from person to person. The virus that causes COVID–19 is a new coronavirus that has spread throughout the world. COVID-19 symptoms can range from mild (or no symptoms) to severe.
Common Law : In law, common law is the body of law derived from judicial decisions of courts and similar tribunals. The defining characteristic of “common law” is that it arises as precedent.
Deferred Compensation: Deferred compensation is an arrangement in which a portion of an employee's income is paid out at a later date after which the income was earned. Examples of deferred compensation include pensions, retirement plans, and employee stock options. (en.wikipedia.org)
Department of Labor (DOL): The United States Department of Labor is a cabinet-level department of the U.S. federal government responsible for occupational safety, wage and hour standards, unemployment insurance benefits, reemployment services, and some economic statistics; many U.S. states also have such departments.
Domicile: A person's fixed, permanent, and principal home for legal purposes.
Form W-4: Form W-4 (otherwise known as the "Employee's Withholding Allowance Certificate") is an Internal Revenue Service (IRS) tax form completed by an employee in the United States to indicate his or her tax situation (exemptions, status, etc.) to the employer.
Fringe Benefits: An extra benefit supplementing an employee's salary, for example, a company car, subsidized meals, health insurance, etc.
IRC Section 162(a)(2): There shall be allowed as a deduction all the ordinary and necessary expenses paid or incurred during the taxable year in carrying on any trade or business, including traveling expenses (including amounts expended for meals and lodging other than amounts which are lavish or extravagant under the circumstances) while away from home in the pursuit of a trade or business.
Nexus: The term nexus is used in tax law to describe a situation in which a business has a "nexus" or tax presence in a particular state or states. A nexus is basically a connection between a taxing jurisdiction, like a state, and an entity like a business that must collect or pay the tax.
Reciprocal Agreements: A reciprocal agreement, also called reciprocity, is an agreement between two states that allows residents of one state to request exemption from tax withholding in the other (reciprocal) state. This can save you the trouble of having to file multiple state returns.
Tax Turtles: When a taxpayer is constantly on the move (such as long haul truck drivers and other drifter types); quite often, these taxpayers are considered “tax turtles” in U.S. tax law. A tax turtle is someone who carries their home on their back because they are in constant motion.
Wage: A fixed regular payment, typically paid on a daily or weekly basis, made by an employer to an employee, especially to a manual or unskilled worker.