Conducting High Impact Meetings
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Are your meetings missing the mark? Whether in-person or virtual, ineffective meetings can drain time and resources. This engaging webinar will equip you with proven techniques to improve the structure, flow, and outcomes of your meetings. Learn how to facilitate and participate in ways that drive engagement, clarity, and productivity. From planning to follow-through, this session provides practical tools to elevate your meeting management skills and ensure everyone leaves with a clear understanding of next steps.
This session will walk you through the essential strategies for planning successful meetings - from identifying key roles and setting clear agendas to managing participant dynamics. You’ll also learn how to bring closure to decisions, document outcomes effectively, and encourage active participation from all attendees. Whether you're leading a team or simply attending meetings, you'll leave with actionable techniques to make every meeting count.
Your Benefits for Attending:- Understand the common challenges that make meetings unproductive
- Learn the five essential questions to ask before planning a meeting
- Identify the key elements required when planning an effective agenda
- Develop rules of engagement to create high-impact meeting environments
- Understand the critical roles needed for meeting success
- Discover strategies to manage difficult or disruptive participants
Don’t waste another minute in unproductive meetings. Join K.J. McCorry to transform how you lead and participate in meetings and start making every meeting matter.
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K.J. McCorry
K.J. McCorry is the owner of Officiency Enterprises, Inc. a consulting company based out of Boulder, CO. K.J. consults in a wide-variety of topics including productivity, systems improvement, records management, and sustainability. She is the author of Organize Your Work Day In No Time, by Que Publi [...]
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This webinar received a total of 2 survey responses. Attendees have given an average rating of 4.6 stars out of a possible 5, reflecting the quality and value of the content presented.
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Reviews From Webinar Survey
Our webinars are crafted to deliver exceptional value and insight to business professionals. Below, you'll find genuine feedback from attendees.
Sandy B.
January 9, 2026
4.2 / 5
Webinar Rating:
4.0 Stars
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4.5 Stars
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I was a few minutes late, but didn't see how to contribute to the polls, I am unclear if I missed those instruction or if the functionality just wasn't working for me. Not a deal breaker, but if there was a QR code or link shared at the beginning, adding it to the chat may have been helpful.
Shana P.
January 9, 2026
5.0 / 5
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Took away a lot of key information on how to successfully conduct a meeting.
Frequently Asked Questions
Running productive meetings requires intentional planning, clear facilitation, and disciplined follow-through. The first step is determining whether a meeting is actually necessary—many meetings can be replaced by a well-structured email or brief async update. When a meeting is warranted, the five essential planning questions include: What is the purpose of this meeting? Who genuinely needs to be there? What information do participants need in advance? What decisions or outcomes need to result? And how long is truly needed? A clear agenda distributed in advance allows participants to prepare meaningfully and signals that the meeting will be structured and time-bound. During the meeting, effective facilitators manage participation dynamics, keep discussions on track, and ensure all voices are heard. Closing every meeting with clearly documented decisions and specific action items—each with a named owner and deadline—transforms discussion into accountability. Following up with a concise meeting summary within 24 hours confirms commitments and maintains momentum. K.J. McCorry covers all of these strategies in Aurora Training Advantage's Conducting High Impact Meetings webinar, providing practical tools to transform how professionals lead and participate in meetings of all types.
Before scheduling any meeting—in-person or virtual—effective meeting leaders ask five essential planning questions to ensure the gathering will be worth everyone's time. First: What is the purpose of this meeting, and is it clearly defined? A meeting without a clear, specific purpose is likely to drift and waste time. Second: Does this actually need to be a meeting, or can the goal be accomplished through a different channel such as email, a shared document, or a brief one-on-one conversation? Third: Who genuinely needs to be present to achieve the meeting's purpose? Inviting people who have no relevant role or decision-making authority dilutes focus and wastes their time. Fourth: What information do participants need before the meeting to engage productively—and has that information been shared in advance? Fifth: What decisions, outputs, or next steps should result from this meeting? Having a clear definition of success before the meeting begins dramatically improves the likelihood of achieving it. K.J. McCorry, productivity and systems improvement consultant, covers these planning questions and their application in Aurora Training Advantage's Conducting High Impact Meetings webinar, providing a practical framework for structuring meetings that deliver real results.
Managing difficult meeting participants requires a blend of preparation, facilitation skill, and confident but respectful intervention. The most effective preventive measure is establishing clear rules of engagement at the start of any recurring meeting—agreeing on norms such as staying on topic, respecting time allocations, allowing others to finish before speaking, and keeping devices put away. When disruptions occur despite these norms, skilled facilitators address them without embarrassing the participant or derailing the discussion. Common disruptive patterns include the overtalkter (who dominates discussion), the tangent-taker (who pulls the conversation off topic), the smartphone distractor (who signals disengagement), and the naysayer (who blocks progress without constructive input). Effective facilitation techniques include direct but respectful redirection ('Great point—let's add that to the parking lot and come back to it'), structured turn-taking for controversial topics, and time-boxing agenda items to prevent any one discussion from running away. In recurring problem cases, a brief private conversation before the next meeting often resolves the pattern more effectively than repeated in-meeting interventions. Aurora Training Advantage's Conducting High Impact Meetings webinar, led by K.J. McCorry, provides specific strategies and language for managing participant dynamics constructively.
High-impact meetings rely on clear role assignments that distribute responsibility and keep the meeting on track. The facilitator or meeting leader is responsible for guiding the discussion, managing time, drawing out participation, and keeping the meeting focused on its purpose—this role requires active presence and may not be ideal for the most senior person in the room, who often benefits from being a full participant rather than managing logistics. The note-taker or recorder captures decisions, action items, and key discussion points in real time, freeing other participants to engage fully without worrying about documentation. The timekeeper monitors the pace of the meeting and signals when agenda items are approaching their time limit, enabling the facilitator to make conscious decisions about pacing. The subject matter contributors bring the information, expertise, and decision-making authority needed to achieve the meeting's outcomes—and should be pre-briefed on what they need to prepare. Finally, for some meetings, an observer role may be appropriate for individuals who need awareness of outcomes but don't need to be active contributors. Clarity about these roles—and deliberately assigning them—prevents the drift that makes so many meetings unproductive. Aurora Training Advantage's High Impact Meetings webinar, presented by K.J. McCorry, covers role clarity as part of its comprehensive meeting management framework.
An effective meeting agenda is more than a list of topics—it's a structured tool that makes the difference between a productive meeting and a time sink. Key elements of a high-impact agenda include a clear statement of the meeting's purpose and desired outcomes, specific agenda items listed in priority order (most important first, in case time runs short), a time allocation for each item so participants and facilitators can maintain pace, identification of who is leading or presenting each agenda item, and any pre-reading or preparation participants need to complete in advance. Distributing the agenda at least 24 hours before the meeting enables meaningful preparation rather than on-the-spot reactions. For recurring meetings, reviewing the previous meeting's action items as the first agenda item creates accountability continuity. Agenda items should be specific and action-oriented rather than vague—'Decide Q3 marketing budget allocation' is more productive than 'Marketing discussion.' Designating a 'parking lot' space on the agenda for important topics that arise but aren't on-agenda prevents tangents while ensuring good ideas aren't lost. K.J. McCorry provides practical agenda templates and facilitation tools in Aurora Training Advantage's Conducting High Impact Meetings webinar to help professionals elevate their meeting management immediately.