Meeting Management Best Practices
Access this expert-led webinar instantly, available anytime on-demand.
Included in All-Access Membership Live Webinar
On-Demand Webinar Available
Customer Satisfaction Guarantee Learn with confidence. If you're not happy, we'll make it right. That's our guarantee.
Far too many meetings are marked by inefficiency—unfocused agendas, unnecessary length, and a lack of clear outcomes. These unproductive sessions not only waste valuable time but can also undermine your credibility and impede your team’s momentum. Whether you're leading or participating, developing effective meeting skills positions you as a strategic, reliable team member who drives progress rather than stalls it.
This session will equip you with actionable strategies to become a catalyst for change in your organization’s meeting culture. Learn how to contribute with clarity and intention, drive engagement, and ensure that every meeting has a purpose, a process, and productive outcomes. Discover tools and insights that elevate how you show up in meetings and help foster a more efficient and collaborative work environment.
Your Benefits for Attending:- Identify the key behaviors and habits that lead to ineffective, time-wasting meetings.
- Implement strategies to plan, participate in, and contribute to meetings that stay focused and productive.
- Use time-saving techniques to keep meetings on track and end with clear outcomes.
- Apply simple but powerful tools to overcome challenges, reduce distractions, and increase engagement.
- Explore emerging technologies and cultural trends shaping the future of meetings.
By attending, you'll gain immediately applicable tools to lead or support more effective meetings, making better use of your time and becoming a more valued contributor to your team's success.
-
Chrissy Scivicque
Chrissy Scivicque believes that work can be a nourishing, enriching life experience—and she loves helping professionals discover exactly what that means for them and how to achieve it. Her popular website, EatYourCareer.com, is devoted to this mission. As a certified Project Management Professiona [...]
ATAAA Credit
Aurora Training Advantage is offering continuing education points designed to recognize dedication to training and excellence in administrative.ATAOP Credit
Aurora Training Advantage is offering continuing education points designed to recognize dedication to training and excellence in operations.IAAP Credit
Aurora Training Advantage has reviewed the content of this program and believes it aligns with the CAP Body of Knowledge. We estimate this program may qualify for 1 recertification point(s), based on 1 point per 1 hour of eligible training. Final determination of applicability rests with the CAP designee, who is responsible for documenting alignment for recertification purposes.
Invest in your future with confidence! Our Customer Satisfaction Guarantee eliminates all risk, letting you focus purely on mastering new skills and advancing your career. If you're not completely satisfied, we'll ensure you are. Your satisfaction is not just a promise; it's our guarantee.
This webinar received a total of 2 survey responses. Attendees have given an average rating of 4.7 stars out of a possible 5, reflecting the quality and value of the content presented.
Webinar Presentation
How many of the objectives of the event were met?
4.5 Stars
How useful was the information presented at this event?
4.5 Stars
Overall, how satisfied were you with this event?
4.5 Stars
Speaker Performance
Overall, how satisfied were you with this presenter?
5.0 Stars
How closely did the presenter follow the schedule?
5.0 Stars
Reviews From Webinar Survey
Our webinars are crafted to deliver exceptional value and insight to business professionals. Below, you'll find genuine feedback from attendees.
Jeff S.
August 20, 2025
4.4 / 5
Webinar Rating:
4.0 Stars
Speaker Rating:
5.0 Stars
Do you have any other comments, questions or concerns?
It would be good if the PowerPoint Presentation had more details, so I wouldn't need to take notes to remember the information.
Susan D.
August 19, 2025
5.0 / 5
Webinar Rating:
5.0 Stars
Speaker Rating:
5.0 Stars
Do you have any other comments, questions or concerns?
I took this course to ensure my skills continue to grow as well as motivate me because I am in the pre-retirement part of my career. Where it is still too far away but not too far. I felt invigorated after this class. Thanks!
Frequently Asked Questions
Ineffective meetings typically share several recognizable characteristics: unfocused agendas or no agenda at all, unclear objectives that leave participants unsure of the meeting's purpose, poor time management that allows discussions to overrun without resolution, and attendee lists that are too broad—including people who don't need to be there. Lack of preparation by both leaders and participants means discussions start from scratch rather than building on shared understanding. Meetings without designated decision-making authority tend to circle the same topics without reaching actionable conclusions. Technology distractions and a failure to establish engagement norms further erode participation quality. The cumulative cost of these inefficiencies is significant: wasted time, reduced credibility for meeting organizers, and erosion of team momentum. Organizations that audit their meeting culture—tracking frequency, duration, attendance, and outcomes—often discover that a substantial portion of meeting time adds little value, and that simple structural improvements can dramatically improve productivity.
Running a productive meeting starts well before the meeting itself: define a clear purpose and desired outcomes, create a focused agenda with time allocations, and distribute preparation materials in advance so participants arrive ready to engage. Begin the meeting by stating the objective and ground rules—expected participation, how decisions will be made, and how time will be managed. Use a timekeeper role to prevent individual topics from consuming the entire session. For each agenda item, clarify whether the goal is to inform, discuss, or decide—keeping discussions tethered to that purpose. Summarize decisions and action items in real time, assigning clear owners and deadlines. Close every meeting with a recap of decisions made, next steps, and who is responsible for what. Following up with documented meeting notes ensures accountability and provides a record for absent stakeholders. Professionals who consistently facilitate meetings this way build a reputation for reliability and strategic contribution—qualities that distinguish high-performing team members at every organizational level.
Keeping meetings on track requires proactive facilitation and structural discipline. The most effective approach begins with a time-boxed agenda: assign specific durations to each topic so everyone understands how much discussion time is available. Designate a timekeeper—either the facilitator or a rotating role—to signal when time is running short on a topic, prompting the group to either reach a decision or defer to a follow-up action. Use a 'parking lot' technique to capture important tangents without letting them derail the agenda—record the item visibly and commit to addressing it in a future session. When conversations become circular, intervene with redirect questions like 'What decision do we need to make here?' or 'What would move us forward?' For recurring meetings, build in a brief retrospective at the end to evaluate what went well and what could be improved. Consistent application of these facilitation techniques—over time—transforms meeting culture from reactive and unfocused to disciplined, outcome-oriented, and respectful of participants' time.
Effective meeting participation is a skill as important as meeting facilitation, and it directly shapes your professional reputation. Before the meeting, review the agenda and any preparation materials, clarify your expected role, and come prepared with relevant data or perspectives to contribute. During the meeting, engage actively: ask clarifying questions, build on others' contributions, and offer concise, well-framed input rather than extended monologues. Avoid multitasking—checking email or working on other tasks signals disengagement and undermines the meeting's collaborative quality. If you have a concern or disagreement, raise it constructively and at the appropriate moment rather than after the fact. Take notes on decisions and action items relevant to your responsibilities. After the meeting, follow through on any commitments made. Professionals who participate with intention and reliability become recognized as valuable contributors—people others want in the room because their presence consistently moves discussions toward better decisions and clearer outcomes, reinforcing their credibility across the organization.
Technology is reshaping meeting culture in significant ways, creating both new capabilities and new challenges for professionals and organizations. Video conferencing platforms have made distributed and hybrid meetings the norm, requiring facilitators to develop new engagement techniques that work equally well for in-person and remote participants. AI-powered meeting tools can now generate real-time transcripts, auto-summarize decisions and action items, and even flag when discussions drift off-agenda—reducing the administrative burden of meeting follow-up. Collaboration platforms enable asynchronous participation, allowing team members in different time zones to contribute to discussions without requiring everyone to be present simultaneously. However, technology also introduces distraction risks: the ease of multitasking in virtual meetings has made active engagement harder to sustain. Organizations adapting to these trends are developing explicit meeting norms for hybrid settings, investing in facilitation training that addresses virtual dynamics, and rethinking whether synchronous meetings are always the most efficient format for every type of communication and decision.