Task Management Using Microsoft To Do

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Effectively managing tasks is critical for reducing stress, improving focus, and completing high-priority work efficiently. This is a practical, hands-on webinar designed to equip professionals with powerful techniques to organize, prioritize, and track their work using the Microsoft To Do application. With a focus on real-world workflows, attendees will learn how to distinguish between various task tools, utilize Microsoft 365 integration, and build effective daily and weekly review systems.

This session offers step-by-step demonstrations on using Microsoft To Do in conjunction with Outlook and Microsoft Teams, showing how these tools work together to streamline productivity. Participants will also explore strategies to categorize tasks, set reminders and deadlines, and use personalized task views such as “My Day” to maintain daily focus. Whether you're managing complex projects or daily to-dos, this training will help you stay in control of your workload and work smarter across platforms.

Your Benefits For Attending:
  • Learn how to structure and organize tasks effectively using Microsoft To Do
  • Know when to use Flags vs. Tasks for smarter follow-up and priority tracking
  • Group, categorize, and prioritize tasks for improved clarity and action
  • Seamlessly integrate Microsoft To Do with Outlook, Planner, and Teams
  • Apply daily and weekly review methods to maintain task momentum
  • Use smart lists, due dates, mobile access, and reminders to stay accountable
  • Personalize task views and leverage "My Day" to stay focused on top priorities

This webinar is an excellent opportunity to sharpen your task management skills and gain full control over your digital to-do list. You'll leave with actionable techniques that save time and reduce overwhelm—skills you can implement immediately for lasting impact.

  • K.J. McCorry

    K.J. McCorry

    K.J. McCorry is the owner of Officiency Enterprises, Inc. a consulting company based out of Boulder, CO. K.J. consults in a wide-variety of topics including productivity, systems improvement, records management, and sustainability. She is the author of Organize Your Work Day In No Time, by Que Publi [...]

    View Full Profile

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Webinar Survey Overall Rating

This webinar received a total of 4 survey responses. Attendees have given an average rating of 4.5 stars out of a possible 5, reflecting the quality and value of the content presented.

Average rating

4.5 / 5
Webinar Presentation
How many of the objectives of the event were met?
4.8 Stars
How useful was the information presented at this event?
4.5 Stars
Overall, how satisfied were you with this event?
4.3 Stars
Speaker Performance
Overall, how satisfied were you with this presenter?
4.8 Stars
How closely did the presenter follow the schedule?
4.3 Stars

Reviews From Webinar Survey

Our webinars are crafted to deliver exceptional value and insight to business professionals. Below, you'll find genuine feedback from attendees.

Leslie F.
March 23, 2026
4.6 / 5
Webinar Rating:
4.7 Stars
Speaker Rating:
4.5 Stars
Do you have any other comments, questions or concerns?
No comments
Bencita B.
March 23, 2026
4.0 / 5
Webinar Rating:
4.0 Stars
Speaker Rating:
4.0 Stars
Do you have any other comments, questions or concerns?
no comment
Maribel C.
March 23, 2026
4.4 / 5
Webinar Rating:
4.3 Stars
Speaker Rating:
4.5 Stars
Do you have any other comments, questions or concerns?
I learned new things, using Task Management in Microsoft.
Mikel L.
March 23, 2026
5.0 / 5
Webinar Rating:
5.0 Stars
Speaker Rating:
5.0 Stars
Do you have any other comments, questions or concerns?
this was a great session. Very helpful in utilizing tasks in outlook.

Frequently Asked Questions

Microsoft To Do becomes a powerful daily productivity tool when used with intentional structure. Start by organizing tasks into themed lists—by project, area of responsibility, or context—to maintain clarity without cognitive overload. Use the 'My Day' feature each morning to select the specific tasks you plan to complete that day, creating a focused daily plan within your broader list. Assign due dates and reminders to ensure time-sensitive items surface at the right moment. Set up recurring tasks for regular obligations so they appear automatically without manual re-entry. Use steps within tasks to break complex items into sub-actions and track progress. The mobile app keeps your task list accessible wherever you work. Daily and weekly reviews—spending five minutes at day-end to close completed tasks and reprioritize—keep the system alive and trustworthy. Aurora Training Advantage's live and on-demand webinar with K.J. McCorry provides step-by-step demonstrations of these techniques to help professionals master Microsoft To Do and reduce daily work stress.
Microsoft To Do's integration with Outlook and Teams is one of its most valuable features for Microsoft 365 users. In Outlook, flagging an email automatically creates a task in To Do's Flagged Email smart list—so action items from your inbox appear alongside your other tasks without duplication. Tasks assigned in Microsoft Planner for team projects sync into To Do's Assigned to Me smart list, giving you a unified view of individual commitments from all sources. In Microsoft Teams, tasks assigned through Planner or the Tasks app also appear in To Do, ensuring no assignment falls through the cracks when switching between collaboration environments. This three-way integration—Outlook for individual email follow-up, Teams for collaborative work, To Do for personal task management—creates a comprehensive productivity ecosystem within Microsoft 365. Aurora Training Advantage's business administration webinar demonstrates these integrations in real workflows, showing professionals how to leverage the full Microsoft stack for seamless task management.
Understanding when to use flags versus tasks in Outlook and Microsoft To Do is essential for a clean, functional system. Flagging an email in Outlook marks it for follow-up and automatically surfaces it as a task in To Do's Flagged Email smart list—ideal for emails requiring a response or action where the email itself is the reference. Creating a standalone task, however, is better for action items that aren't tied to a specific email—new requests, project next steps, or personal commitments. Tasks offer richer structure: you can add steps, set due dates with specific times, write notes, and assign them to lists or categories. Flags are quick and frictionless; tasks offer depth and organization. Mixing both intelligently—flagging emails for simple follow-ups and creating tasks for more complex multi-step items—gives professionals a nimble and organized system. Aurora Training Advantage's Microsoft To Do webinar with K.J. McCorry walks through practical scenarios showing when each approach delivers the best workflow outcome.
The 'My Day' feature in Microsoft To Do is a deliberate daily planning mechanism designed to combat the overwhelming feeling of a long task list. Each morning, it presents a blank slate and invites you to consciously select which tasks you will commit to completing that day. This intentional selection process forces prioritization—not every task can be in 'My Day,' so you must evaluate what truly matters today versus what can wait. Tasks in 'My Day' receive your focused attention; items remaining on your broader lists stay visible but don't compete for today's headspace. At the end of each day, My Day resets, encouraging a fresh review tomorrow rather than carrying yesterday's incomplete list forward indefinitely. Microsoft To Do also offers suggestions based on due dates and previously starred items to help populate My Day efficiently. Aurora Training Advantage's business administration webinar on Microsoft To Do demonstrates how to use My Day as a daily productivity anchor that drives clarity, focus, and consistent task completion.
Smart lists in Microsoft To Do are automatically populated views that aggregate tasks meeting specific criteria from across all your lists, without manual organization. The built-in smart lists include: My Day (tasks you've added to focus on today), Important (starred tasks), Planned (all tasks with due dates, grouped by date), Assigned to Me (tasks delegated through Teams or Planner), and Flagged Email (Outlook emails you've flagged for follow-up). These views provide instant visibility into cross-list priorities without duplicating entries. For professionals managing multiple projects and lists, smart lists function as intelligent filters that surface what's most urgent, most important, or most time-bound at any given moment. They eliminate the need to check every individual list to ensure nothing slips. Aurora Training Advantage's Microsoft To Do webinar provides professionals with a practical framework for configuring smart lists alongside personalized task categories to create a responsive, low-friction task management system that works across devices and the Microsoft 365 ecosystem.