On Demand Webinar
Webinar Details $219
- Webinar Length: 100 Minutes
- Guest Speaker: David Ringstrom
- Topic: Software, Finance, Business Administration, Business Skills, Taxation and Accounting
- Credit: ATAAA 1.5, ATAOP 1.5, CPE 2.0
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Excel expert David H. Ringstrom, CPA coined the phrase "Either you work Excel, or it works you!"
In this comprehensive presentation David will show you ways to move efficiently through repetitive tasks by utilizing keyboard shortcuts in Microsoft Excel. Not only will David review commonly used keyboard shortcuts, he'll also show you have to craft your own custom shortcuts both by way of Excel's Quick Access toolbar, and also by using Excel's Macro Recorder to create macros that can be played back with a keystroke. Along the way David will point out the nuances involved in certain keystrokes and techniques so that you don't solve one problem in Excel and inadvertently create new ones.
David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in the subscription-based Microsoft 365 (formerly Office 365) version of Excel. David draws your attention to any differences in the older versions of Excel (2021, 2019, 2016 and earlier) during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.
Topics covered:
- Accessing a free template in Excel that provides a listing of 50 keyboard shortcuts.
- Capitalizing on keyboard shortcuts to make navigating within a table easier.
- Displaying all formulas in a worksheet at once with the Show Formulas feature.
- Exploring shortcuts that can streamline copying and pasting data in Excel.
- Hiding and unhiding columns and rows quickly by way of keyboard shortcuts.
- Learning how the Table feature empowers you to improve the integrity of Excel spreadsheets.
- Leveraging Excel’s Quick Access Toolbar to create a shortcut that enables you to filter lists with a keystroke instead of multiple mouse actions.
- Navigate Excel menus entirely by keyboard shortcuts.
- Navigate through the new Save As dialog box that appears in Microsoft 365 solely with keyboard shortcuts.
- Recording a macro for applying a highlight color to any selection of cells and then contrasting two different ways to create keyboard shortcuts for the macro.
- Reorganizing the Quick Access toolbar to prioritize frequently used keyboard shortcuts.
- Restoring Full Screen View in Excel 2013 and later as well as enabling a keyboard shortcut for this feature.
Learning objectives:
- Recall the keyboard shortcut for selecting the current region within an Excel worksheet.
- Recall the location of the Scroll Lock indicator in Excel.
- Recall the keyboard shortcut that allows you to close the current workbook without closing Excel.
NASBA Field of Study: Computer Software & Applications (2 hours)
Program Prerequisites: Prior experience working in Microsoft Excel
Advance Preparation: None
- Introduction
- Please Ask Questions Today 00:02:07
- I'll Be Presenting from Microsoft 365 00:03:52
- Menu Keyboard Shortcuts 00:05:49
- Worksheet Selection Shortcuts 00:13:48
- Copy and Paste Keyboard Shortcuts 00:22:40
- Converting Excel Formulas to Values 00:30:00
- Worksheet Navigation Shortcuts 00:33:36
- Ctrl-R and Ctrl-D Keyboard Shortcuts 00:44:39
- Date/Time Keyboard Shortcuts 00:44:47
- Show Formulas Feature 00:48:52
- Formula Auditing Keyboard Shortcuts 00:57:34
- Hide/Unhide Rows Keyboard Shortcuts 01:03:40
- Hide/Unhide Columns Keyboard Shortcuts 01:06:08
- Paste Column Widths 01:15:48
- Filtering Keyboard Shortcut 01:18:39
- Add Clear Filter to Quick Access Toolbar 01:21:07
- Alt-Down Arrow 01:22:16
- Creating a Lock Cell Shortcut 01:23:42
- Restoring Full-Screen View 01:28:17
- Creating a Yellow Highlight Macro 01:30:51
- Yellow Highlight Quick Access Shortcut 01:3:243
- Testing the Yellow Highlight Macro 01:34:04
- Alternate Highlight Macro Shortcut 01:35:11
- Reorganize Quick Access Toolbar 01:35:50
- Keyboard Shortcuts for Save Prompt 01:37:25
- Microsoft 365 Save As Dialog Box 01:37:54
- Close All Shortcut 01:37:58
- File Close Trap 01:39:19
- 50 Excel Keyboard Shortcuts Template 01:40:08
- Thank you for Attending! 01:41:28
- Presentation Closing 01:41:52
- Alt Key 00:06:29, 00:07:10, 00:30:45
- AutoSum 01:12:52
- Cell 00:10:10, 01:14:41, 00:20:08, 00:58:57, 01:22:26
- Cell Reference 01:00:58
- Column 00:14:48, 00:19:51, 00:52:37, 00:57:21, 01:03:51, 01:06:21
- Control Key (CTRL) 00:08:25, 00:52:45, 00:54:22
- Ctrl+A 00:15:33, 00:22:51, 00:26:43
- Ctrl+C 00:23:04, 00:26:43
- Ctrl + Shift + End 00:17:36
- Ctrl+V 00:23:17, 00:30:39
- Ctrl-0 (zero) 01:06:25
- Ctrl-D00:44:40
- Ctrl-End 00:35:44
- Ctrl–R 00:44:40
- Data Validation 01:22:
- Dialog Box 00:30:58, 00:46:35, 01:13:50, 01:34:08
- Filter 01:13:37, 01:18:46
- Formula 00:26:32, 00:30:07, 00:31:09, 00:57:41, 01:01:35, 01:24:59
- Keyboard Shortcut 00:01:27, 00:06:48, 00:10:49, 00:19:57, 00:31:29, 00:37:11, 00:58:05, 01:03:51, 01:25:43
- Macro Recorder 00:01:53
- Microsoft 365 00:03:45, 00:26:49, 01:07:19
- Quick Access Toolbar 00:01:50, 00:07:26, 01:09:37, 01:16:04, 01:19:05, 01:29:20, 01:35:56
- Ribbon 00:06:36, 00:07:19, 01:16:16, 01:28:31
- Row 00:14:48, 00:57:19, 01:03:49
- Scroll Bar 00:17:28
- ScrollLock Key 00:37:12
- Table 01:24:07
- Table 01:33:24
- Total Row 01:22:39
- Trace Dependents 00:57:50
- Trace Precedents00:57:48
- Worksheet 00:10:10, 00:13:48, 00:15:22, 00:52:50, 01:00:12
Alt Key: The Alt key Alt (pronounced /ɔːlt/ AWLT or /ʌlt/ ULT) on a computer keyboard is used to change (alternate) the function of other pressed keys. Thus, the Alt key is a modifier key, used in a similar fashion to the Shift key.
AutoSum: The AutoSum feature appears on both the Home menu and the Formulas menu as a Greek sigma symbol. When you click AutoSum, or press Alt-= Excel adds a sum function to the current cell or cells that you've selected.
Cell: In spreadsheet applications, a cell is a box in which you can enter a single piece of data. The data is usually text, a numeric value, or a formula. The entire spreadsheet is composed of rows and columns of cells.
Cell Reference: A cell reference refers to a cell or a range of cells on a worksheet and can be used in a formula so that Microsoft Office Excel can find the values or data that you want that formula to calculate. There are three types: Relative, Absolute, and Mixed
Column: A column is a vertical series of cells in a chart, table, or spreadsheet in Excel.
Control Key (CTRL): A Control key is a modifier key which, when pressed in conjunction with another key, performs a special operation (for example, Ctrl+C)
Ctrl + Shift + End: CTRL+SHIFT+END Extends the selection to the last used cell on the worksheet.
Ctrl+A: Selects all items in a document or window
Ctrl+C: Copies the selection to the clipboard
Ctrl-0 (zero): In Microsoft Excel, pressing Ctrl + 0 hides the column containing the active cell or multiple columns if more than one is selected.
Ctrl-End: To locate the last cell that contains data or formatting, click anywhere in the worksheet, and then press Ctrl-End.
Ctrl-R: In Microsoft Excel and other spreadsheet programs, pressing Ctrl + R fills the row cell(s) to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl + Shift + Right arrow to select additional ones.
Ctrl-V: Pastes the clipboard contents
Dialog Box: A dialog box in Excel is a screen where you input information and make choices about different aspects of the current worksheet or its content, such as data, charts, and graphic images.
Filter: The Filter feature in Excel allows you to show or hide rows within a list of data by making selections from drop-down lists. The Filter feature is available on the Data tab of all versions of Excel as well under the Sort & Filter command on the Home menu.
Formula: A formula is an expression which calculates the value of a cell.
Keyboard Shortcut: A keyboard shortcut is a series of one or several keys that invoke a software program to perform a preprogrammed action. This action may be part of the standard functionality of the operating system or application program, or it may have been written by the user in a scripting language.
Macro: One or more lines of programming code that automate tasks. The Macro Recorder allows users to automate tasks without seeing the underlying programming code.
Macro Recorder: A feature in Excel that allows you to transcribe actions you take in Excel into programming code.
Microsoft 365: Microsoft 365, formerly Office 365, is a line of subscription services offered by Microsoft which adds to and includes the Microsoft Office product line.
Quick Access Toolbar: A customizable shortcut toolbar that appears above the ribbon in Office 2007 and later.
Ribbon: The "ribbon" is the strip of buttons and icons located above the work area that was first introduced in Excel 2007. The ribbon replaces the menus and toolbars found in earlier versions of Excel. Above the ribbon are a number of tabs, such as Home, Insert, and Page Layout.
Row: A row is the range of cells that go across (horizontal) the spreadsheet/worksheet. Rows are identified by numbers e.g. row 1, row 5. Examples of use. A row might contain the headings of a table e.g. product ID, product name, price, number sold.
Scroll Bar: A vertical or horizontal bar commonly located on the far right or bottom of a window that allows you to move the window viewing area up, down, left, or right. Scrolls through a range of values when you click the scroll arrows or when you drag the scroll box. You can move through a page (a preset interval) of values by clicking the region between the scroll box and either scroll arrow.
ScrollLock Key: The ScrollLock feature in Excel allows you to quickly alter how you can navigate your Excel workbooks
Table: A table is an arrangement of data in rows and columns, or possibly in a more complex structure. Tables are widely used in communication, research, and data analysis. Tables appear in print media, handwritten notes, computer software, architectural ornamentation, traffic signs, and many other places.
Total Row: A Total row appears below the data where each column has access to several automatic formulas. The default selection for the Total Row is none, meaning no function is selected when you first turn on the Total Row on your Table.
Trace Dependents: A formula auditing feature that enables you to identify which cell or cells at are linked to the active cell.
Trace Precedents: A formula auditing feature that enables you to identify which cell or cells that the active cell is linked to elsewhere in the workbook.
Worksheets: A worksheet is a collection of cells where you keep and manipulate the data. Each Excel workbook can contain multiple worksheets.
