Microsoft Access 101: Getting Quick and Usable Results From Your Data
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Microsoft Access is the database management system that is included with the Microsoft Office Suite or Office 365. It is basically like Excel on steroids in terms of managing large amounts of data. Most people want to know how to use access, but not many do and some are even afraid of it. After this webinar not only will you not be afraid of it, but you are going to be excited to try out your new skills. Join Tom Fragale as he walks you through how to get the most out of your data using Microsoft Access queries, reports and forms.
In the business world you deal with large amounts of data on a daily basis. Whether that is data about your customers, sales, employees or anything elsel what you really want is to be able to work with it quickly and effectively. Even though Excel gives you some great ways to handle your data it doesn't compare to the power that you get with Access. This webinar will teach you how to search your data in any way you want, sort it, summarize it, get subtotals and grand totals, get monthly totals, and so much more all with just a few clicks of your mouse.
Your Benefits of Attending:
- Learn how to search your data with basic queries
- Learn how to get subtotals with a totals query
- Understand how to make queries from more than one table
- Learn how to get monthly totals with a Cross-Tab query
- Gain the ability to create impressive reports with the Report Wizard
- Understand how the Form Wizard works and how to create visually appealing and functional data entry screens
- Learn how to create mailing labels with the Label Wizard
- Have everything tied together in a user friendly menu-driven application with the Switchboard Manager
Sign up today and walk away from this webinar ready to tackle your data. This is a must attend for anyone dealing with large amounts of data or anyone that has just wanted to gain a better understanding of Microsoft Access and it's uses.
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Tom Fragale
Tom Fragale is a computer professional with over 30 years of experience. He is a Microsoft Certified Trainer, a Microsoft Certified Office Master, and a Microsoft Certified Expert in Word and Excel. He has trained over 30,000 business people in on-line webinars, public seminars, and on-site training [...]
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Frequently Asked Questions
Microsoft Access is a relational database management system included with Microsoft Office and Office 365, designed to store, organize, query, and report on large volumes of structured data. While Excel is excellent for calculations, charts, and smaller datasets, Access provides capabilities that far exceed Excel when data grows large or complex. Access can handle millions of records without performance degradation, enforce data integrity through defined field types and validation rules, and manage relationships between multiple tables—such as linking customer records to orders to invoices. Unlike Excel's flat spreadsheet structure, Access's relational model eliminates data duplication and inconsistency. For business professionals dealing with large datasets about customers, sales, employees, or inventory, Access enables complex searches, subtotals, cross-tabulations, and formatted reports that would be difficult or impossible to produce efficiently in Excel. Learning Access is especially valuable for professionals managing operational data who need fast, repeatable query results without manual manipulation of raw spreadsheets.
Queries are the primary tool for searching, filtering, and summarizing data in Microsoft Access. A basic Select query allows you to retrieve specific records that meet defined criteria—for example, all customers in a particular state, or all sales above a certain dollar threshold. The query design view provides a visual interface where you select which tables and fields to include, set filter criteria, and define sort order without writing SQL. For summarizing data, a Totals query adds group-by and aggregate function capabilities, allowing you to calculate sums, averages, counts, or other statistics by category—such as total sales by product or month. A Crosstab query goes further, presenting summarized data in a spreadsheet-like matrix format with row and column groupings—ideal for monthly trend reports. Multi-table queries join related tables to pull data from multiple sources into a single result set. Access's query builder makes these powerful data retrieval operations accessible to business users without programming experience, enabling fast, repeatable data analysis.
Microsoft Access includes a Report Wizard that guides users through creating formatted, print-ready reports from table or query data in just a few steps. The wizard prompts you to select the data source, choose which fields to include, define grouping levels (such as grouping sales records by region or department), set sort orders, and select a layout and style. The resulting report automatically includes group headers, detail rows, and summary totals—producing professional output without manual formatting. After the wizard creates the initial report, the design view allows further customization: adding logos, adjusting column widths, applying conditional formatting, or inserting calculated fields. Reports can be previewed on screen, printed directly, or exported to PDF or other formats for distribution. For business professionals who need to produce recurring operational reports—such as monthly sales summaries, inventory listings, or employee rosters—Access reports offer a significant time advantage over manually assembling data in Excel, with consistent formatting and accurate totals generated automatically from the underlying database.
Access forms are user-friendly interfaces that simplify data entry and editing by presenting database fields in a clean, organized layout rather than the raw table view. Created using the Form Wizard, forms can include text boxes, dropdown menus, checkboxes, and calculated fields arranged in a logical order that matches the user's workflow. Forms can enforce data validation rules—preventing invalid entries, requiring mandatory fields, or automatically populating related fields—reducing data entry errors significantly compared to direct table editing. Navigation controls make it easy to move between records, add new entries, or search for existing ones without needing to understand the underlying database structure. For environments where multiple staff members enter data, forms provide a consistent, controlled interface that protects database integrity. Subforms can display related data from linked tables—showing, for example, all orders associated with a selected customer—within a single form screen. For business professionals managing operational databases, Access forms transform raw data management into an intuitive, efficient process accessible to users with no technical background.
Microsoft Access is most valuable for business professionals who work with structured operational data that has grown too large or complex for Excel to manage efficiently. Ideal users include office administrators tracking customer or vendor records, HR professionals managing employee data and compliance documentation, operations staff monitoring inventory or project status, accounting teams managing transaction data or client records, and anyone who needs to produce recurring reports from consistent data sources. Access solves common business problems such as managing data that spans multiple related categories, generating formatted reports from large datasets without manual manipulation, enforcing data consistency across multiple users, and building simple application interfaces that allow non-technical staff to interact with data safely. The combination of tables, queries, forms, and reports within Access creates a complete data management ecosystem—one that can be built and maintained by power users without relying on IT or custom software development. For any professional dealing with large volumes of structured business data, learning Access is a high-value investment that pays dividends in efficiency and analytical capability.