Form 1099 MISC Explained

1. Introduction
2. Form 1099-MISC Explained 00:01:11
3. 1099-NEC 00:04:07
4. The Form 1099-NEC - Reportable Payments 00:07:25
5. The Form 1099-NEC - Examples Of Payments 00:13:45
6. Expense Reimbursements, Accountable Plans, Fringe Benefits 00:19:17
7. 1099-MISC 00:23:40
8. 1099-MISC Box One 00:28:03
9. 1099-MISC Box One - Special Form 1099-S 00:30:51
10. 1099-MISC Box Two 00:33:50
11. 1099-MISC Box Three 00:37:19 
12. 1099-MISC Box Three - Settlement Payments 00:39:42
13. 1099-MISC Box Four 00:46:22
14. 1099-MISC Box Six 00:49:57
15. 1099-MISC vs. 1099-NEC Director’s Payments 00:51:55
16. The Key to 1099 Compliance Is The W-9 01:07”43
17. Name and TIN “Cheat Sheet” 01:19:34
18. Name and TIN “Cheat Sheet” Cont’d 01:19:42
19. W-9 Best Practices - When to Get an Updated Form W-9 01:20:29
20. W-9 Best Practices - Payee Refuses to Provide a TIN 01:22:12
21. 1099 Data Validation Keys - Identifying Your Payment: Exempt Payments 01:24:09
22. 1099 Data Validation Keys - Identifying Your Payee: How to Know Who’s Who 01:24:44
23. 1099 Data Validation Keys - U.S. Persons 01:26:04
24. 1099 Data Validation Keys - W-9 Red Flags for Non-U.S. Payees 01:26:44
25. Validating Data – Problem Payees - Quick Review 01:27:22
26. Validating Data – Problem Payees - The LLC 01:28:32
27. Validating Data – Problem Payees - The LLC as the Disregarded Entity 01:28:57
28. Validating Data – The Exempt Organization - Tax Exempt Organization Search Tool 01:29:07
29. Validating Payee Data – TIN Match Program 01:31:13
30. Validating Payee Data –  TIN Match Program - Using The Tool 01:31:47
31. Validating Payee Data –  TIN Match Program - Delegated Authority 01:32:05
32. Watch Out For The Middleman 01:32:12
33. Backup Withholding Basics 01:33:39
34. Backup Withholding Basics - Four Triggers 01:34:07
35. Protect Yourself 01:35:13
36. Attendee Questions 01:36:11
37. Presentation Closing 01:40:03

• Accountable Plan 00:15:07,00:19:19, 00:21:46
• Audit 001:24:30
• Backup Withholding 00:02:32, 00:03:00, 00:06:31, 00:12:38, 00:46:21, 00:48:17, 01:22:25, 01:33:43, 01:34:12
• B-Notice 00:02:09, 00:47:26
• CP-2100 00:47:29
• CP2100-A 00:47:31
• DBA -Doing Business As 01:09:33
• De minimus 00:19:17
• Disregarded Entity 01:18:32
• Due Diligence 00:02:45, 01:13:53
• EIN 01:26:58
• Exempt 00:29:24, 00:33:44
• Expense Reimbursement 00:16:21, 00:19:20, 00:52:17
• Expenses 00:19:53
• Fair Market Value (FMV) 00:38:22
• FATCA 00:23:40, 01:13:43
• Flow-through Entity 01:10:06
• Form 1042 01:13:32
• Form 1042-S 01:13:33
• Form 1099-DIV  00:18:14
• Form 1099-INT 00:18:02
• Form 1099 MISC 00:01:09, 00:04:36, 00:13:56, 00:16:56,  00:23:40, 00:31:58, 00:43:41, 01:33:46
• Form 1099-NEC 00:04:11, 00:06:01, 00:13:55, 00:17:01, 00:27:04, 00:46:20, 00:54:55, 01:33:46
• Form 1099-R 00:18:06
• Form 1099-S 00:18:22, 00:31:04
• Form 945 00:49:36, 01:34:07
• Form 990 01:29:07
• Form W-2 00:17:22
• Form W-8 01:13:00
• Form W-9 00:29:20, 00:46:43, 01:07:48, 01:15:27, 01:20:34
• Fringe Benefits 00:16:27, 00:19:20, 00:20:14, 00:22:06, 00:52:13
• Golden Parachute Payments 00:23:40, 00:57:13
• Gross Proceeds Payment 00:19:03
• Independent Contractor 00:19:37, 00:45:29, 00:48:25
• Intangible Personal Property 00:35:16
• IRC Sec. 6109(a)(2) 00:02:52
• IRC Section 3406(a) 00:02:58, 00:06:31
• IRC Section 409A 00:54:01
• IRC Section 6041(a) 00:02:49
• IRC Section 6045 00:19:07
• IRS Notice 972CG 00:01:52
• ITIN 01:26:50
• Limited Liability Company (LLC) 00:29:05, 01:08:59, 01:18:52, 01:21:34, 01:38:34
• Nonprofit Corporation 00:13:27
• Nonqualified Deferred Compensation (NQDC) 00:53:13
• Real Property 00:30:53
• Resident Alien 01:26:11
• Sole Proprietor 01:09:07
• Tax Exempt Organization Search Tool 01:29:07
• Tax Gap 00:01:21
• TIN 00:02:27, 00:47:54, 01:16:12
• TIN Match Program 01:31:13
• Transaction 01:32:20
• Travel Expense 00:16:24, 00:19:34
• Vendor 00:04:15, 00:10:46, 00:29:10, 00:48:09, 00:49:43, 01:21:56
• Wages 00:17:51
• Working Condition Fringe Benefit 00:22:53

Accountable Plan: An accountable plan is a plan that follows the Internal Revenue Service (IRS) regulations for reimbursing workers for business expenses in which reimbursement is not counted as income. ... However, these expenses must be business-related to fall under an accountable plan.

Audit: A formal examination of an organization's or individual's accounts or financial situation

B-Notice: A notice from the IRS stating that one or more tax ID numbers were missing from a 1099 or do not match the IRS records.

Backup Withholding: Backup withholding is the tax that is levied on investment income, at an established tax rate, as the investor withdraws it. Backup withholding helps to ensure that government tax-collecting agencies (such as the IRS or Canada Revenue Agency) will be able to receive income taxes owed to them from investors' earnings. (www.investopedia.com)

CP-2100: It is a notice that tells a payer that he or she may be responsible for backup withholding. It is accompanied by a listing of missing, incorrect, and/or not currently issued payee TINs. Largevolume filers will receive a CD or DVD data file CP2100, mid-size filers receive a paper CP2100, andsmall filers receive a paper CP2100A.

CP2100-A: It is a notice that tells a payer that he or she may be responsible for backup withholding. It isaccompanied by a listing of missing, incorrect, and/or not currently issued payee TINs. Largevolume filers will receive a CD or DVD data file CP2100, mid-size filers receive a paper CP2100, andsmall filers receive a paper CP2100A.

DBA -Doing Business As: Sometimes it makes sense for a company to do business under a different name. To do this, the company has to file what's known as a DBA, meaning "doing business as." A DBA is also known as a "fictitious business name," "trade name," or "assumed name."

De Minimis: Too trivial or minor to merit consideration.

Disregarded Entity: A disregarded entity refers to a business entity with one owner that is not recognized for tax purposes as an entity separate from its owner. A single-member LLC ( “SMLLC”), for example, is considered to be a disregarded entity. (www.pntax.com)

Due Diligence: Due diligence is a process or effort to collect and analyze information before making a decision or conducting a transaction so a party is not held legally liable for any loss or damage. The term applies to many situations but most notably to business transactions.

EIN: The Employer Identification Number, also known as the Federal Employer Identification Number or the Federal Tax Identification Number, is a unique nine-digit number assigned by the Internal Revenue Service to business entities operating in the United States for the purposes of identification.

Exempt : Exempt employee is a term that refers to a category of employees set out in the Fair Labor Standards Act. They do not receive overtime pay, nor do they qualify for the minimum wage

Expense: Offset (an item of expenditure) as an expense against taxable income.

Expense Reimbursement: Expense reimbursement is a method for paying employees back when they spend their own money on business-related expenses. These expenses generally occur when an employee is traveling for business but can occur in other work-related situations. (www.thebalancecareers.com)

Fair Market Value (FMV): The term fair market value is used throughout the Internal Revenue Code among other federal statutory laws in the USA including Bankruptcy, many state laws, and several regulatory bodies. In litigation in many jurisdictions in the United States, the fair market value is determined at a hearing.

Flow-through Entity: A flow-through entity is a legal entity where income "flows through" to investors or owners; that is, the income of the entity is treated as the income of the investors or owners. Flow-through entities are also known as pass-through entities or fiscally-transparent entities.

Form 1042: Form 1042, also "Annual Withholding Tax Return for U.S. Source Income of Foreign Persons", is used to report tax withheld on certain income of foreign persons.

Form 1042-S: Form 1042-S is used to report amounts paid to foreign persons (including persons presumed to be foreign) who are subject to income tax withholding. For an individual taxpayer, Form 1042-S is a document provided to you (and the IRS) by the payer of the income reported.

Form 1099-DIV : Form 1099-DIV: Dividends and Distributions is an Internal Revenue Service (IRS) form sent to investors who receive distributions from any type of investment during a calendar year. Investors can receive multiple 1099-DIVs. Each Form 1099-DIV should be reported on an investor's tax filing.

Form 1099-INT: Form 1099-INT is the IRS tax form used to report interest income. The form is issued by all payers of interest income to investors at year end and includes a breakdown of all types of interest income and related expenses. Payers must issue Form 1099-INTs for any party to whom they paid at least $10 of interest during the year.

Form 1099-MISC: The Form 1099-MISC is an Internal Revenue Service (IRS) tax return document used to report miscellaneous payments made to nonemployee individuals, such as independent contractors, during the calendar year. (www.shrm.org)

Form 1099-NEC: In the context of 1099 tax filing, NEC stands for “Nonemployee Compensation” (the first letters of the three words None, Employee and Compensation). Most tax payers recognize NEC as box 7 on Form 1099-MISC. NEC is used to report income paid to independent-contractors / the-self-employed (referred to as 1099 employees for simplification purposes). So, while employers report income that gets paid to employees on Box 1 (Wages, tips, other compensation) of the W2 form, payers report income that gets paid to none-employees on Box 7 (NEC) of the 1099-MISC form. As an individual, if you received form 1099-MISC instead of Form W-2 then the payer did not consider you an employee and did not withhold income tax or social security and Medicare tax.

Form 1099-OID: Form 1099-OID is a tax form intended to be submitted to the Internal Revenue Service by the holder of debt instruments which were discounted at purchase to report the taxable difference between the instruments' actual value and the discounted purchase price.

Form 1099-S: A Form 1099-S is a tax document used to ensure that the full amount received for a real estate sale of some kind is accurately reported. A 1099-S can also be used to report income made on a rental property or investment property. For selling real estate, the buyer must complete and file their own 1099-S.

Form 945: IRS Form 945 is titled Annual Return of Withheld Federal Income Tax. Form 945 is used to report withheld federal income tax from nonpayroll payments, including distributions from qualified retirement plans.

Form 990 : Form 990 (officially, the "Return of Organization Exempt From Income Tax") is a United States Internal Revenue Service form that provides the public with financial information about a nonprofit organization. It is often the only source of such information.

Form W-2: Form W-2 is an Internal Revenue Service tax form used in the United States to report wages paid to employees and the taxes withheld from them. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. - Wikipedia (https://en.wikipedia.org/)

Form W-8: Form W-8 is filled out by foreign entities (citizens and corporations) in order to claim exempt status from certain tax withholdings. The form is used to declare an entity's status as non-resident alien or foreign national who works outside of the United States.

Form W-9: Form W-9 (officially, the "Request for Taxpayer Identification Number and Certification") is used in the United States income tax system by a third party who must file an information return with the Internal Revenue Service (IRS). It requests the name, address, and taxpayer identification information of a taxpayer (in the form of a Social Security Number or Employer Identification Number). - Wikipedia (https://en.m.wikipedia.org/)

Fringe Benefits: An extra benefit supplementing an employee's salary, for example, a company car, subsidized meals, health insurance, etc.

Golden Parachute Payments: Golden parachute payments are payments of compensation made to individuals whose companies experience a change in control

Gross Proceeds Payment: When a business sells an asset, whether tangible or intangible, it receives a payment, which is the gross proceeds. The amount includes the costs of production and other costs and expenses related to the transaction.

IRC Section 3406(a): Requires that, under certain circumstances, including the payee's failure to provide a TIN, the payer must perform backup withholding.

IRC Section 409A: Section 409A of the United States Internal Revenue Code regulates nonqualified deferred compensation paid by a "service recipient" to a "service provider" by generally imposing a 20% excise tax when a certain design or operational rules are contained in the section are violated.

IRC Section 6041(a): Provides that persons engaged in trade or business must report certain payments on an information return.

IRC Section 6045: Every person doing business as a broker shall, when required by the Secretary, make a return, in accordance with such regulations as the Secretary may prescribe, showing the name and address of each customer, with such details regarding gross proceeds and such other information as the Secretary may by forms or regulations require with respect to such business.

IRC Section 6109(a)(2): Requires that a payee provide a TIN to the payer when the payment will be reportable on an information return.

IRS Notice 972CG: The IRS started mailing 972CG penalty notices in July 2013 regarding 1099's with missing or incorrect TIN/Name Combinations. A 972CG is a NOTICE OF PROPOSED CIVIL PENALTY. A simple way to prevent this costly penalty is to verify that your information is correct prior to filing.

ITIN : An Individual Taxpayer Identification Number is a United States tax processing number issued by the Internal Revenue Service. It is a nine-digit number that begins with the number 9, and the 4th and 5th digits, also known as second section, range from 70 to 88, 90 to 92 and 94 to 99.

Independent Contractor: An independent contractor is a person or entity contracted to perform work or provide services to another entity as a non-employee. As a result, independent contractors must pay their own Social Security and Medicare taxes. - Investopedia (https://www.investopedia.com/)

Intangible Personal Property: Intangible personal property is an item of individual value that cannot be touched or held. Intangible personal property can include any item of worth that is not physical in nature but instead represents something else of value. Examples of intangible personal property include patents, copyrights, life insurance contracts, securities investments, and partnership interests.

Limited Liability Company (LLC): An LLC is a corporate structure where members cannot be held accountable for the company’s debts or liabilities. This can shield business owners from losing their entire life savings if, for example, someone were to sue the company. Can be a single member (much like a sole proprietor) or a multi-member. It shares certain traits of both corporations as well as partnerships or sole proprietorships. It is not a corporation.

Nonprofit Corporation: A nonprofit organization, also known as a non-business entity, not-for-profit organization, or nonprofit institution, is an organization dedicated to furthering a particular social cause or advocating for a shared point of view.

Nonqualified Deferred Compensation (NQDC): A nonqualified deferred compensation (NQDC) plan is an elective or non-elective plan, agreement, method, or arrangement between an employer and an employee (or service recipient and service provider) to pay the employee or independent contractor compensation in the future. (www.irs.gov)

Real Property: Real property is land and any property attached directly to it, including any subset of land that has been improved through legal human actions. Examples of real properties can include buildings, ponds, canals, roads, and machinery, among other things

Resident Alien : A resident alien is a foreign person who is a permanent resident of the country in which he or she resides but does not have citizenship. To fall under this classification in the United States, a person needs to either have a current green card or have had one in the previous calendar year.

Resistance Point: A point at which a trend meets with opposing or nullifying forces.

Sole Proprietor: A business that legally has no separate existence from its owner. The sole proprietorship is the simplest business form under which one can operate a business. The sole proprietorship is not a legal entity. It simply refers to a person who owns the business and is personally responsible for its debts.

TIN: A Taxpayer Identification Number is an identifying number used for tax purposes in the United States and in other countries under the Common Reporting Standard. In the United States, it is also known as a Tax Identification Number or Federal Taxpayer Identification Number.

TIN Match Program: TIN Matching is part of a suite of Internet-based pre-filing e-services that allows “authorized payers” the opportunity to match 1099 payee information against IRS records prior to filing information returns.

Tax Exempt Organization Search Tool: Tax Exempt Organization Search helps users find information about a tax-exempt organization’s federal tax status and filings.

Tax Gap: The gross tax gap is the difference between true tax liability for a given tax year and the amount that is paid on time. It is comprised of the nonfiling gap, the underreporting gap, and the underpayment (or remittance) gap.

Transaction: In QuickBooks, a transaction type identifies what kind of transaction occurred, such as a customer transaction, bill payment or a bank transfer. When you submit a transaction, you type in a transaction code to represent it.

Transmitter Control Code (TCC): The Transmitter Control Code (TCC) is an identifier that the IRS uses to distinguish different electronic filing companies. It's necessary when you need to file for a correction. Getting a TCC depends on how you file your 1099 forms

Travel Expense: Travel expenses are costs associated with traveling for the purpose of conducting business-related activities. Travel expenses can generally be deducted by employees as non-reimbursed costs incurred while traveling away from home specifically for business purposes.

Vendor: A vendor is a person or business that supplies goods or services to a company. Another term for the vendor is the supplier. In many situations, a company presents the vendor with a purchase order stating the goods or services needed, the price, delivery date, and other terms.

Wage: A fixed regular payment, typically paid on a daily or weekly basis, made by an employer to an employee, especially to a manual or unskilled worker.

Working Condition Fringe Benefit: The working condition benefit is a type of fringe benefit employers offer employees. Working condition benefits include property and services employers provide to employees so they can perform their jobs.