On Demand Webinar
Webinar Details $219
- Webinar Length: 90 Minutes
- Guest Speaker: Lauren Sobaski
- Topic: Human Resources, Compliance and Regulatory
- Credit: ATAHR 1.5, HRCI 1.5, SHRM 1.5
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The end of 2023 brought significant updates to the Form I-9, and staying compliant in 2024 is more crucial than ever. This webinar will guide you through the latest changes, ensuring you have a clear understanding of how these updates impact your organization. We will cover the new form’s requirements in detail, best practices for completing it accurately, and the latest options for electronic I-9 management and employee validation.
Additionally, we’ll explore the new guidelines around extended I-9 flexibility and recent updates to employment authorization documents. By the end of this session, you’ll be equipped with the knowledge and confidence to navigate the new compliance landscape seamlessly.
Your Benefits For Attending
- Comprehensive review of the Form I-9 for compliance, covering each section in detail
- Understand the latest updates to the Form I-9
- Learn about the new I-9 requirements for individuals working in the U.S. on temporary work visas
- Step-by-step walkthrough of the form’s completion, ensuring proper processing of each section
- Review the requirements and best practices for maintaining I-9 records electronically
- Identify common mistakes and compliance pitfalls, from document abuse to discrimination
- Strategies for handling I-9 audits effectively
- Learn what you need to know when accepting documentation for I-9 purposes
- Review of anti-discrimination laws and guidance on how employers can protect themselves
Learning Objectives
- Understand current compliance requirements for Form I-9
- Learn the employment authorization document review best practices
- Gain a thorough understanding of each section of the Form I-9 to ensure accurate completion and compliance
- Introduction
- News You Need To Know To Stay In Compliance! 00:03:07
- DHS Extends Form I-9 Requirement Flexibility 00:04:29
- Physical Inspection Of Documents 00:06:44
- What About A New Form In 2022/2023? 00:09:14
- Staying In Compliance 00:20:12
- Ice Arrives - Notice Of Inspection 00:23:19
- What May Be Inspected 00:27:23
- Monetary Penalties 00:31:11
- Determining Penalty Amounts 00:35:12
- Criminal Penalties 00:37:34
- Immigration Compliance - Form I9 00:39:40
- Which Form Should I Use? 00:43:22
- Use The Correct Form 00:46:27
- I-9 Basic Requirements 00:48:27
- Electronic I-9 Systems & Storage 00:54:42
- Electronic I-9 Systems & Storage Continued 00:55:58
- Section 1 - Employee Information & Immigration Status 00:57:44
- #3 Lawful Permanent Resident 01:00:02
- #3 Lawful Permanent Resident Continued 01:00:28
- #4 Alien Authorized To Work 01:02:44
- #4 Alient Authorized To Work Continued 01:05:12
- Properly Completed Section 1 01:06:09
- Properly Completed Section 1 Continued 01:07:45
- Section 2: Employer 01:08:28
- I-9 Section 2 01:09:30
- Section 2 - Employee Name/Status 01:10:49
- Section 2 - Employer 01:11:54
- Section 2 - Acceptable Documents 01:12:47
- Document Acceptance Standards 01:13:31
- Section 2 - Lisa A Documents 01:15:40
- List A Identification And Work Authorization - Must Re-verify Prior To Expiration Date 01:16:00
- Outdated LPR/Green Card 01:16:47
- Section 2 - List B And C Documents 01:17:21
- List B - Driver’s License 01:17:23
- Document Acceptance Standards 01:19:22
- Example - Unacceptable List B Document 01:20:09
- List C Document - SS# Card 01:20:34
- Section 2 - Certification 01:25:24
- Properly Completed Section 2 01:26:36
- Section 3 - Reverificaton 01:27:44
- Section 3 - Re-verification & Rehires 01:29:22
- Self-Audits - Making Corrections 01:31:46
- Example Of Audited I-9 With Corrections 01:35:20
- What If I Used The Wrong Version Of The Form? 01:36:19
- Missing Form I-9 01:38:47
- Best Practices 01:39:50
- Final Questions 01:40:17
- Presentation Closure 01:41:20
- Audit 00:11:29, 00:17:31, 00:25:23
- Audit Trail 00:29:03, 00:55:05, 00:56:19
- COVID-19 00:05:20
- DHS - Department of Homeland Security 00:03:07, 00:13:12
- E-Verify 00:27:23, 00:30:58
- Form I-766 01:13:31
- Form I-9 0:00:09, 00:03:20, 00:05:32, 00:09:43, 00:20:32, 00:55:03
- ICE - Immigration and Customs Enforcement 00:03:07, 00:24:24
- Immigration Reform and Control Act of 1986 (IRCA) 00:20:12
- M-274 00:54:55, 01:16:34
- USCIS 00:04:42, 01:16:38
Audit Trail: An audit trail is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, event, or device.
COVID-19: COVID-19 (coronavirus) is an illness caused by a virus that can spread from person to person. The virus that causes COVID–19 is a new coronavirus that has spread throughout the world. COVID-19 symptoms can range from mild (or no symptoms) to severe.
DHS - Department of Homeland Security: The United States Department of Homeland Security is a cabinet department of the U.S. federal government with responsibilities in public security, roughly comparable to the interior or home ministries of other countries.
E-Verify: E-Verify is an Internet-based system that compares information entered by an employer from an employee's Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm the employment eligibility
Form I-766: Having an Employment Authorization Document (Form I-766/EAD) is one way to prove that you are allowed to work in the United States for a specific time period. To request an EAD, you must file Form I-765, Application for Employment Authorization.
Form I-9: Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens.
ICE - Immigration and Customs Enforcement: The U.S. Immigration and Customs Enforcement is a federal law enforcement agency under the U.S. Department of Homeland Security. ICE's stated mission is to protect the United States from cross-border crime and illegal immigration that threaten national security and public safety.
Immigration Reform and Control Act of 1986 (IRCA): The Immigration Reform and Control Act was passed by the 99th United States Congress and signed into law by U.S. President Ronald Reagan on November 6, 1986. The Immigration Reform and Control Act altered U.S. immigration law by making it illegal to hire illegal immigrants knowingly and establishing financial and other penalties for companies that employed illegal immigrants.
M-274: The M-274 is an essential compendium of I-9 compliance information and instruction and is designed to supplement employers' understanding and knowledge of the various employment eligibility verification obligations.
USCIS: U.S. Citizenship and Immigration Services is an agency of the United States Department of Homeland Security that administers the country's naturalization and immigration system.
